Obtaining estimates and quotations
Previous - Choosing a Contractor
There is a general misconception that estimates and quotations are different but they are the same in the eyes of the law. But because this misconception is widespread, it pays to make sure that you and the builders have the same understanding on this point.
Some builders regard an estimate as an approximation of the value of the work and a quotation as a firm offer to carry it out. The quotation should be as detailed as possible because it can be useful tool in the valuation of any variations that may occur.
Quality of Quotations and Estimates
The quality of the quotation is directly related to the quality of the enquiry document. If the enquiry was just ‘...build me a kitchen extension...' you shouldn't be surprised if the quotations vary by as much as 100%.
Providing drawings and a specification should produce more accurate quotations but for small parcels of work, it is probably sufficient to present the builders with a list of the work you want carrying out and talk them through it. Whichever way you decide to do it, make sure that all of the firms bidding are given the same information otherwise their offers will not be comparable.
Ideally, you should invite three or four firms to tender but don't place a firm on the list that you are not happy about because, as night follows day, it will make the lowest bid! When the bids come in, you should examine them carefully to check that that the offers cover the scope of the work you want carrying out.
You may not decide to accept the lowest offer for a number of reasons but when you have made a choice, invite the contractor to your house and run through the work list again to avoid any misunderstandings. For example, sort out who is responsible for moving the furniture and clearing away the rubbish.
Discuss working and access times. The question of toilet arrangements and brewing-up facilities all need to be settled before work commences. Unless the work is small enough to warrant only one payment on completion, you will need to agree stage payments.
Finally, if you happy to go ahead, accept the offer in writing (although a verbal acceptance is legally binding but it is harder to prove if a dispute arises) including all of the points that were agreed at the meeting.
Next - Making Payments
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